Unleash the power of Automation and integration in School Management and Administration with ease and flexibility.

Imagination Learning Systems recognized the need of increasing the accessibility of educational material, and managing schools efficiently and has developed Imagination Learning 12 (IL12), an Educational School Management Solution to deliver end-to-end process management functionality for schools. The solution enables automation of most routine administrative tasks, thus allowing for better management and reporting. IL12 deploys reliable technology and computerizes basic functions of schools.

IL12, a large web based system, featuring integrated modules that benefit all concerned parties connected to the school. This automated software system is a very high quality Student Relationship Management System and Campus ERP focused on K12 segment.

It has been as tailored as per the needs of a K12 school that it merges all departments to bring in swift procedure of operations. Depending on the scope of the project it is up and goes live in 30-90 days.

IL12 suite focuses on all processes i.e. Admissions, Fees, Academics, Accounts, Inventory & Purchase, Payroll & HR, Facilities (Fleet, Mid Day Meal, and Hostel), Events and Student & Employee Management.

IL12 Features


Student portal, faculty portal, parent portal, top management/director/regional office portal.

Student Portal
This portal provides the information regarding the students such examination, class schedule, notice and login mechanism through which student can enter in their own personal portal, which displays the various information related to student such as:

My Attendance - It displays student’s real time attendance on their portal.
My Time Table - It displays real time class schedule of student on their portal.
My Assignments - It displays assignments given to student on their portal.
My Notices and Information - It displays notices and other information to students on their portal.
My Fee Due Details - It displays student’s fees due details and reminder related to that on their portal.
My Grades - It displays student’s grades real time on their portal.

Other Useful Information
Academic calendar, annual holiday list, unit test and exam schedule of school and respective boards are also displayed on student portal. This portals will provide lot of other functionalities for the students which they can use as per their custom requirement such as notice etc.

Faculty Portal
Faculty portal provides information about faculty such as faculty development plans, staff meeting schedules, examinations schedule, class schedule, notices and login mechanism through which faculty can enter in the their own personal portal, which displays various information related to faculty such as:

My Attendance
It displays faculty’s real time attendance on their portal.
My Schedule and Time Table
It displays faculty’s time table and other schedule on their portal.
My Subject
It displays subject details of faculty on their portal.
My Subject Activity
It displays to the faculty their subject’s activity such as assignments given etc on their portal.
My Notices and Information
It displays to the faculty their notices for them and any other details on their portal.
Other useful information
The portal also provides lot of other functionalities for the faculty members.

Parent Portal
Parent portal shows the information to the parents such as parent meet, examination schedule and other activity’s information. It also has a login mechanism through which parent can see their child’s performance and other information regarding him/her such as attendance, grade details, class and examination schedule.

Top Management/Directrs/Regional Office Portal
Top management portal provides information about the Key Performance Indicators of the schools from management perspective such as:

  • Performance Reports : It displays student performance report, faculty/staff performance report, notices and information etc.
  • Admission related : Seats available vs. Applicants Reporting (School wise and Class wise), Average Academics Score of Applicants (School wise and Class wise) etc, Number of Admissions happened over a duration across schools.
  • Financials Related : Income portfolio of the Schools (Drill down and year wise trends), Total Fee Due an on date (School level and drill to student level), Budgeted vs. expense (School level drill down to expense head), Asset Portfolio (School wise drill down to asset level) etc.

Admission Management

Admission management, student data management.

Admission Management
In this sub-module complete automation of admissions, entrance tests, results and enrollment has been done.

Student Data Management
This sub-module covers analysis of the student on the basis of background, hobbies, health record, academic record and career plan etc. Complete entry and exit processes of student with along with auto generated transfer and leaving certificates has been managed here.

Academic Processes/Management

Time table, course curriculum, student performance management.

Time Table and Resource Mangement
This sub-module covers tracking of available classrooms and Training resources (instructors, classrooms and student batches). Qualified instructors, teachers and other resources can be managed. While scheduling resources (instructors, classrooms and student batches etc) conflicts if any can be checked.

Course Curriculum
It is for displaying the planned course curriculum for each class.

Student Performance Management
It is for defining progress criteria, grade scheme for student performance evaluation to prepare consolidated session review for each student.

Learning Administration and Management

Time table, core academics, LMS - Learning Management System, exam and questions, lesson plan, results and grades.

Time Table
It is for preparing time table for whole session for all the classes

Core Academics
it is for planning the whole academic session, subject allocation

LMS - Learning Management System
It is for management of learning content online related to students, assignments, class notes and their assessments.

Exam and Questions
It is for handling exams and question banks, online tests, prep tests etc, date sheets.

Lesson Plan
It is for preparing daily, weekly monthly lesson plan for teachers.

Results and Grades
It is for generating and managing complete results.


Fees management, financial accounting.  

Fees Management
This sub-module covers complete automation of fees management processes, fees structures creation and management of reminders and reports are done here.

Financial Accounting
This sub-module covers integrated general financial accounting, balance sheet, profit and loss statements, monthly receipts and payment statements, proposed and approved and utilized budget reports, cash flow/fund flow statements.

Materials Management

Inventory management, purchase management, asset management.

Assets Management
This sub-module covers fixed assets management, asset acquisition and buildup, asset classifications, physical verification management, asset warranty / AMC management, assignment to cost centers / departments, deprecation methods and NPV calculations, integrated with accounts, purchase and inventory, maintenance records with expenses, reports and dashboards.

Inventory Management
This sub-module covers central store per school, item masters, issuance of inventory and tracking, integration of purchase and accounts, stock master data, order processing, and reports.

Purchase Management
This sub-module covers vendor / supplier management, purchase requisitions and approvals, purchase / work order management, receipts to central store, integration of inventory and accounts payable.


Faculty and non teaching staff data management, faculty and staff attendance & leave, payroll management, recruitment and performance management. 

Faculty and Non Teaching Staff Data Management
This sub-module covers detailed profiles of teachers & staff including details of their entry & exit. Reminders to HR related to faculty and staff for critical events such as increments, promotions due etc are also handled here.

Faculty and Staff Attendance & Leave
This sub-module covers maintenance of attendance information for specific date range or on daily, monthly and yearly basis with integrated leave management system.

Payroll Management
This sub-module covers payroll management, which includes salary slips, user defined income and deductions, tax and statutory compliance, Multi School and location processing and reporting.

recruitment and performance management
This sub-module covers need generation of job vacancies, allotting jobs on weekly & monthly basis according to their tasks, short listing eligible candidates and offering job letters. Performance appraisal done on the basis of defined criteria and rating schemes are also managed here.

 Facilities Management

Library, Transport Fleet Management, Infrastructure Management, Hostel Management, Event Management. 

Event Management
This sub-module covers an automated and customized system to plan and for online implementation of small and big events like annual day, summer camp, etc.

Hostel Management
This sub-module covers basic automation of hostel management processes; assigning hostels to students, warden processes, hostel fees handling etc.

Transport Fleet Management
This sub-module covers management of vehicles, routes, drivers, fleet related facilities, vehicle maintenance.

In this sub-module a complete and comprehensive Library Management System integrated with all other modules has been provided.

Infrastructure Management
This sub-module is for management of building, class rooms, labs, conference rooms etc.


Automated notifications.

Automated Notifications
This sub-module covers email, mobile based and on-portal notifications.

Benefits of IL 12

IL 12 enables streamlined operations, provides an easier way to enter and manage data, propagates easy and progressive parent-teacher communication, leads to efficient monitoring of students, automates business processes, and boosts productivity by the deployment of the solution.

IL addresses student retention, graduation, and persistence, faculty attrition, adjunct faculty recruitment, and the need to create a consistent feel for all courses; enables instructors to teach more courses due to a decreased burden of evaluating student work; improves students’ success and students’ knowledge and placement rates, and simplify the accreditation process.

Most importantly, all schools benefit from being able to prove their value to accreditation agencies, parents, students, and the public through measurable, strategic goals.

Some of the tangible cost saver, qualitative benefits, and ROI related benefits of IL 12 are as follows:

Tangible Cost Saver Benefits

Fee Management
Module in IL 12 is designed for ease of use and flexibility, apart from saving the accounts staff. enormous amount of time spent in invoicing, data entry and financial record keeping, it can efficiently track the details of client’s past, future and current fee receipts and outstanding. The reminder and tracking engine help to reduce client’s fee outstanding by 10 – 20% at any given point of time.

Online Notice Management System of IL 12 delivers 80-90% of the cost saves on over all printing cost of notices, circulars, reports, brochures and any such documentation.

The library management system provided in IL 12 helps in reducing the effective costs by 5- 10% on library administration by optimizing the administration and effective tracking of books, preventing the loss or damage on the books. System also helps in effectuality tracking and monitoring the over due books on students and faculty and hence additional revenue on fine collection can be a hidden benefit, fine can be calculated automatically and library members can be notified on time to time basis to pay the fine.

Fees and Financial Accounting
These modules of IL 12 leads to 60-70% of time save and hence cost save of accounting staff as all the accounting happens automatically through fees and purchase modules, for e.g. there is no need of performing an accounting entry if the fees is taken through the system, system will automatically create the accounting entries and affect the P&L and Balance sheet automatically. Same is true for purchase accounting.

Inventory Management
Effective tracking enabled by IL 12 on store and available Inventory in the institution saves 10-20% of the time of administration department. Moreover, having a central purchase department / setup would assist in greater bargaining power on consolidated requirements, to the tune of 20-30% cost optimizing opportunities.

Payroll Management
Compared to Manual system, the IL Campus ERP/IL12 helps in saving 40-50% of time and hence cost in generating the payroll and associated reporting, auto checking and calculating of leaves, attendance and other transactional data that help in saving this time and resources. Hence, current work / future expansion can happen with half the staff required.

Qualitative Benefits

Effective and Streamlined Learning and School Management
Electronic management of user registration, course creation and deployment, record keeping, reporting and compliance provided in the IL 12 enables clients to control their performance outcomes.

Management Dashboard
The top management of the university/institute/school can glimpse most important information about their institute (Like Outstanding Fees, Attendance, Faculty Performance, Student Grades, Key Issues etc) in real time environment on the management dashboards provided in IL12. This increases visibility across the institutes to have a better control.

Post Student-Life Management
Imagination learning empowers an institute to have a window to maintain, forge & foster innovation through strategic alliances through various customized portals provided in ILs12 e.g. Alumni portal, Recruiters portal etc

Customizable Parents View / Anytime-Anywhere Interactions & Information Availability
When parents track their child’s progress through Institution visits and teacher meetings then it becomes cumbersome for them to do so as most of them are employed. Now by introduction of IL12 they can find all reports of their child online.

Institute Becoming Distance Learning Enabled / Vocational Training Provisions
With IL12 in place the institute can launch/enable distance learning and short term courses at any given point of time intern increasing the revenue.

IL 12 - Providing ROI in as low as One Year Time frame

Though measuring and converting Campus ERP impact into solid bottom-line results is not a widespread practice, we at ILS emphasize to justify expenditures on Campus ERP/ LMS look for forecasting potential returns based on performance impact, while also employing some assumptive and widely accepted conversion rates. This is not an easy task!! Measuring the actual impact of Campus ERP in performance and monetary terms, however, is well within reach. ROI can be measured based on few of the tangible & intangible benefits.

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IL 2.0 - A Solution for Colleges & Universities
IL 12 - A perfect end-to-end solution for K-12
ILpreK - An ERP solution for Pre Schools

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